Accessing information Cernach Housing Association holds
Subject Access Requests (SAR)
You have the right to find out what personal data we hold about you. To access this information you can make a Subject Access Request or SAR.
You can make a SAR to find out:
- the information we hold about you;
- how we are using it
- who we share it with
- where we got our data from.
We should reply to you within one calendar month of receiving your request.
It’s important to note that:
- It is preferred that an SAR is made in writing.
- Identification is needed to make an SAR.
- A reasonable fee for the administrative costs of complying with an SAR may be charged if it is excessive or you request more copies of the information.
Freedom of Information (FOI)
The Freedom of Information (Scotland) Act 2002 gives everyone a right of access to information held by Scottish public authorities. From 11th November 2019, Registered Social Landlords will be classed as public authorities for the purposes of the Freedom of Information (Scotland) 2002 Act (FOISA).
The aim of the Act is to increase openness and transparency by allowing people to access information about how decisions are taken and how public services are delivered.
Public authorities are under a legal obligation to:
- Publish the classes of information that the authority makes routinely available
- Tell the public how to access the information and whether information is available free of charge or on payment
Cernach Housing Association proactively publishes a significant amount of information about the Association through official publications and our Annual Report. We provide information to organisations like the Scottish Housing Regulator, The Office of the Scottish Charity Regulator and the Financial Conduct Authority which is accessible to the public
We also publish information about the Association such as our policies and procedures, annual reports and financial information on our website. Our guide to information sets out our commitment to make certain classes of information routinely available.
Under Freedom of Information legislation, information may be withheld if there is a good reason for doing so. If we withhold information, we will let you know why. If you are unhappy with our decision, or with the way we have dealt with your request, you can ask us to review our decision.
If you do not agree with the outcome of the review, you can ask the Scottish Information Commissioner to investigate.
Environmental Information Regulations (EIR)
Alongside FOI individuals can also request enviromental information. The Environmental Information (Scotland) Regulations 2004 (the EIRs) provide a separate right of access to the environmental information that we hold.
The definition of environmental information is very broad and includes:
- the state of elements of the environment and their interaction (air, water, soil, land and landscape, natural sites, flora and fauna)
- discharges, emissions, noise, radiation, waste measures and activities affecting the environment (e.g. policies, legislation, plans, activities)
- reports on implementation of environmental legislation
- cost benefit and economic analysis
- effects of the environment on conditions of human life (including flood, buildings)
Find out more in our Enviromental Information Regulations Policy.
How to make a request
If you wish to view personal information Cernach Housing Association may hold on you then please complete and return to us our Data Subject Access Request form
If you have any questions or need help completing the request please contact us at: DPO@cernachha.co.uk or on 0141 944 3860
Charges (FOISA & EIRS)
In responding to requests for information under the Environmental Information (Scotland) Regulations 2004 (EIRS), we are entitled to charge a reasonable amount towards making the information available. This includes information which may have been requested under the Freedom of Information (Scotland) Act 2002 (FOISA).
The costs for EIRS requests are based on estimated costs of staff time to locate and retrieve information, plus any costs associated with putting the information into a particular format, copying and postage costs.
Our records support decision making, document activities, provide evidence of policies, decisions and transactions, and underpin our daily work.
To ensure that records are managed properly, we aim to follow the Code of Practice on Records Management which was issued by Scottish Ministers in line with Section 61 of the Freedom of Information (Scotland) Act 2002.
Information on what personal data we may collect, what purpose we use it for, who we may share it with and your rights are all explained in our privacy notices which can be view by clicking the links below.